{"id":2136,"date":"2026-08-19T19:01:30","date_gmt":"2026-08-19T12:01:30","guid":{"rendered":"https:\/\/webportfolio.macroglobal.tech\/cases\/flowfix-managing-the-money-of-a-construction-project\/"},"modified":"2026-08-19T19:01:30","modified_gmt":"2026-08-19T12:01:30","slug":"flowfix","status":"publish","type":"isotope","link":"https:\/\/proptechservice.kz\/en\/cases\/flowfix\/","title":{"rendered":"FlowFix \u2014 managing the money of a construction project"},"content":{"rendered":"
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About the project:<\/h2>\n\n\t<\/div>\n\n\n\n
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FlowFix is a system for managing the money of a construction project. Built entirely by our team.<\/p>\n\n\n\n

The product is built for a property developer who builds on project financing: the bank opens a credit line for a specific building, buyers’ money sits in escrow and is out of the developer’s reach until the building is handed over, and every rouble of expense has to fall under a cost item agreed with the bank.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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Normally this lives in three places at once: the budget \u2014 in Excel, the loan and its limits \u2014 with the bank, the contracts and completion certificates \u2014 with the contractors. As long as they are reconciled by hand, no one can quickly answer the main question: are we staying within the limit on a given cost item and how much has already been contracted above plan. FlowFix answers it from a single screen.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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The product’s users are the finance director, the project manager and the owner. This is neither accounting nor a task tracker: no one calculates taxes or sets tasks here \u2014 here they keep the construction money under control.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
Credit-agreement card: limit, drawdown, debt and escrow \u2014 on one screen. The data in the example is fictional.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n\n
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The unit of accounting is the construction project, not the legal entity:<\/h2>\n\n\t<\/div>\n\n\n\n
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Everything in the system revolves around the project. A project is a specific residential development with its timelines, planned cost, its own budget and its own credit agreement.<\/p>\n\n\n\n

Inside, the project is broken down into objects: block 1, block 2, the underground car park, the intra-block utilities and the landscaping. This breakdown by object is not decorative \u2014 the bank’s limits, the contractors’ contracts and the payments all sit on top of it. So the question «how much has already been spent on block 2» stops being a separate investigation.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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The project card gathers everything else around it: the cash-flow budget, the income-and-expense budget, the objects and the construction schedule.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
The project is broken down into objects \u2014 the limits, contracts and payments then sit on this breakdown.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n\n
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Budget: plan, commitment, actual:<\/h2>\n\n\t<\/div>\n\n\n\n
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The project budget is broken down by cost item and shown across three horizons at once: for the whole construction period, for the current year and for the month. For each item there are four figures: plan, commitment, actual and the percentage of completion against each of them.<\/p>\n\n\n\n

The difference between «commitment» and «actual» is exactly the one usually lost in a spreadsheet. Commitment is what has already been contracted and signed but not yet paid. Actual is what has really left the account. The cash gap lives between the two.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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Figures are edited right in the cell, without a separate editing form, and the section totals recompute themselves. Next to the cash-flow budget is the income-and-expense budget, built the same way.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
The project budget: plan, commitment and actual at once for the whole period and for the current year.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n
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There is no need to lay out the budget from scratch on every project. The system ships with ready templates, a company creates its own \u2014 and any already assembled budget can be saved as a template and reused on the next building.<\/p>\n\n\t<\/div>\n\n\n\n

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\"FlowFix
Budget templates: ready ones, your own and «save the current budget as a template».<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n\n
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The bank form is built into the product, not attached to it:<\/h2>\n\n\t<\/div>\n\n\n\n
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This is the main thing the product was made for.<\/p>\n\n\n\n

When it opens a credit line, the bank requires the construction cost to be broken down by its own form: chapter 1 \u2014 land, chapter 2 \u2014 the cost of construction with a dozen sub-items, general construction works separately, utilities separately, landscaping separately, design separately. At a property developer this form usually lives as a separate spreadsheet, filled in once a month specially for the bank \u2014 and it almost always diverges from what is actually happening on site.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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Here it lives inside the system. The bank-form cost items are a reference book around which everything else is gathered. For each item you can see how much money is allocated and \u2014 more importantly \u2014 how much of it is own funds and how much is borrowed.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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The same breakdown unfolds by object: to the right of the total column run the columns for the blocks and the infrastructure. That is, the limit is visible not only «for the construction as a whole» but also «for this item on this block».<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
The bank-form cost items inside the product: for each one you can see own and borrowed funds, and the same breakdown by block.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n\n
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Contractor contracts map onto the bank’s cost items:<\/h2>\n\n\t<\/div>\n\n\n\n
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A contractor’s contract is split into subjects: «block 1: construction and assembly works», «ventilated curtain wall, block 2», «external heat- and water-supply networks». Each subject has an amount, an object and a budget cost item.<\/p>\n\n\n\n

And each subject is tied to a bank-form cost item. From there the system builds the reverse breakdown: it takes a cost item \u2014 and shows under it every subject of every contractor that maps onto it, with the contract, object, assignee and amount. At the bottom \u2014 the totals row for the item.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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It is this screen that answers the question a separate spreadsheet for the bank is usually assembled for: how much we have already contracted against the item and how much of the limit under it is left. Not at the end of the month, but at the moment the contract is signed.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
The reverse breakdown: under a bank cost item \u2014 every contractor subject that maps onto it, with a totals row.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n
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From the contract’s side it looks just as simple: a list of subjects, each with its object and budget cost item. One and the same markup serves both views \u2014 the contractor’s and the bank’s.<\/p>\n\n\t<\/div>\n\n\n\n

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\"FlowFix
A contractor’s contract is split into subjects: each with its own object and its own budget cost item.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n\n
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Completion certificate, payment, cost item \u2014 one chain:<\/h2>\n\n\t<\/div>\n\n\n\n
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A contractor hands over the work with a completion certificate. The certificate goes through approval, lands in the project and becomes the grounds for payment. Then a payment is created.<\/p>\n\n\n\n

A payment is not tied to the contract as a whole \u2014 it is spread across the subjects. Once you state that $74.6m of this payment order goes to «block 2: construction and assembly works», the system substitutes the budget cost item itself, shows the subject’s cost, works out the balance on it and displays the unallocated remainder of the payment itself. Until it is zero, the payment does not add up, and this is visible at once, not at reconciliation time.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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And the source of the money is stated right there: own or borrowed. This split runs through the whole product \u2014 from the budget to the register of payments and invoices \u2014 and it is exactly what makes it possible to compute the credit drawdown without picking apart each payment order by hand afterwards.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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The small things that only show up in day-to-day work: a payment is copied with a button (when one contractor is paid every month, this saves more time than it seems), files are pasted into a card straight from the clipboard, and the set of columns in any table is configured to suit you.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
The payment is spread across the contract subjects: the cost item is substituted automatically, the remainder is controlled.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n
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\"FlowFix
Completion certificates: contract, assignee, approval status.<\/figcaption><\/figure>\n\n\t<\/div>\n\n\n\n
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\"FlowFix
Register of payments: for each one you can see whether it is own money or borrowed.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n\n
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Loan and escrow \u2014 a closed loop:<\/h2>\n\n\t<\/div>\n\n\n\n
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The credit agreement in the system is a small product of its own inside the big one. Its card opens with a set of figures: the agreement’s value, the remaining limit, how much has been drawn down, how much repaid, the current debt, the rate, the accrued interest and fees, and the escrow balance.<\/p>\n\n\n\n

All of them are computed, not typed in by hand. Payments to contractors are gathered into a register, the register becomes the grounds for drawing down the credit line, a drawdown reduces the remaining limit and increases the debt. Repayment works the other way round.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
Payments to contractors in the context of the credit agreement: the source of the money, the status and the planned date against the actual one.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n
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On the other side of the loop is escrow. Receipts under shared-construction agreements land on the master account as operations with a date, amount and status: posted or planned. The property developer can see how much buyers’ money has already accumulated \u2014 the very money with which they will close the loan after the building is handed over.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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In the end, one screen shows what usually has to be reconciled from three sources: how much the bank gave, how much we drew down, how much we paid the contractors and how much is sitting in escrow.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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\"FlowFix
Credit drawdowns: each one reduces the remaining limit and increases the debt.<\/figcaption><\/figure>\n\n\t<\/div>\n\n\n\n
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\"FlowFix
Escrow: buyers’ receipts by month, posted and planned.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n\n
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Result:<\/h2>\n\n\t<\/div>\n\n\n\n
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The budget, the credit agreement, the contractors and escrow stop being four separate spreadsheets. An expense enters the system once \u2014 at the moment the contract is signed and the certificate is paid \u2014 and ends up both in the budget as actual against plan, and under the bank-form cost item as a drawn-down limit. The question «how much is left on this item» stops being a day’s work.<\/p>\n\n\n\n

The system serves several companies and several projects at once, with roles and rights inside each space. The interface is translated into three languages, including Arabic with a full right-to-left rework of the layout, and works in light and dark theme.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n\n\n

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Rights in the system are configured not with an «admin or not» toggle, but per entity and per action: create, view, edit, delete. From this matrix a role is assembled for a specific function \u2014 for example, a financial controller who sees all the project’s money but cannot dispose of it.<\/p>\n\n\t<\/div>\n\n\n\n

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\"FlowFix
Role builder: rights are set per entity and per action.<\/figcaption><\/figure>\n\n\t<\/div>\n\n<\/div>\n\n\n
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The product is made as a workstation, not as an app in your pocket: dense tables on a large screen, at which a finance officer spends the working day. We deliberately do not pass off the mobile version as something it is not.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n<\/div>\n","protected":false},"excerpt":{"rendered":"

managing the money of a construction project<\/p>\n","protected":false},"featured_media":1783,"template":"","class_list":["post-2136","isotope","type-isotope","status-publish","has-post-thumbnail","hentry","isotope_category-software-for-property-developers"],"acf":[],"_links":{"self":[{"href":"https:\/\/proptechservice.kz\/?rest_route=\/wp\/v2\/isotope\/2136","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/proptechservice.kz\/?rest_route=\/wp\/v2\/isotope"}],"about":[{"href":"https:\/\/proptechservice.kz\/?rest_route=\/wp\/v2\/types\/isotope"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/proptechservice.kz\/?rest_route=\/wp\/v2\/media\/1783"}],"wp:attachment":[{"href":"https:\/\/proptechservice.kz\/?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2136"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}